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RULES AND CONSTITUTION

Rules and Constitution

The name of the Club shall be Avoncroft Cricket Club, affiliated to the England & Wales Cricket Board through the Worcestershire Cricket Board.

  1. The aims and objects of the Club as a Registered Charity are the promotion of community participation in healthy recreation for the benefit of the inhabitants of Stoke Heath in Bromsgrove and the surrounding area by the provision of facilities for the playing of cricket.
  1. Membership
    Membership shall be open to anyone interested in Cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non discriminatory basis.

All members will be subject to the regulations of the Constitution and by joining the club will be deemed to accept these regulations and any Codes of Conduct that the club has adopted. The Constitution shall identify those members eligible to vote at any General Meeting.

Classes of Membership

  • Full Member.
  • Junior Member (Under 18 years of age at the beginning of the current year).
  • Family member (no voting rights).
  • Honorary/Life member.
  1. As a Registered Charity the Trustees are ultimately responsible for the conduct of the club and as such are answerable to the Charity Commission.
  1. The Officers shall be elected by ballot by the members at each Annual General Meeting, they shall consist of a Chairman, Deputy Chairman, Secretary, Assistant Secretary, Treasurer, Fixture Secretary, Bar manager and Team Captains.

The Trustees shall be appointed by the Committee and will have full jurisdiction over the running of the Club. New Trustees can be appointed as necessary by the Committee.

The Trustees will meet on a regular basis, or as dictated by events, to enforce their authority as Trustees of a Registered Charity.

  1. The General Committee, of whom six shall form a quorum, shall consist of the Officers of the Club as above and at least six other Members elected by ballot at the Annual General Meeting.
  1. The nomination of members for election as Officers shall be made in writing at least three days prior to the Annual General Meeting. The consent of nominees must be obtained before names are proposed and seconded. Nomination and election of Committee. Members shall take place at the Annual General Meeting.
  1. The Trustees as advised by the Committee as above shall have full powers of management and control of the finances, conduct and affairs of the Club.
  1. The Committee shall have the power to appoint sub-committees selected from its own body and/or from the general members of the Club to assist in the activities of the Club.

Any Officer or Member of the Committee who shall be absent from four consecutive meetings of the committee shall be deemed to have resigned his office should the Committee so decide by resolution in each individual case.

  1. Casual vacancies occurring on the Committee may be filled by the Committee by a numerical majority of the Members present voting. Meetings of the Committee shall normally be held each month and on such occasions as may be deemed necessary, the dates given in the Club Fixture Card.

The committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the Club. The Committee will be responsible for disciplinary hearings of members who infringe the Club rules/regulations/constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings bearing in mind the Trustees are ultimately responsible.

10 The Secretary shall give every member at his last known address (or by publication of such notice in a local newspaper circulating within the district) at least seven days notice of every General Meting at which he is entitled to attend. Voting is restricted to paid-up Playing Members, Life Members and Members of the Committee. A list of members will be available at all times form the Secretary.

  1. The Secretary shall convene a General meeting of the Club within twenty-one days if authorised by a numerical majority at any meeting of the Committee or upon receiving a request in writing signed by at least six members of the Club.
  1. A quorum at an Annual General Meeting shall consist of at least ten members present entitled to vote.
  1. The President,if present, shall be invited to preside at every Annual General Meeting. If unable to be present and in the absence of the Club Chairman the members shall elect one of their number to be Chairman for the Meeting.
  1. Every member except the Chairman present at a Committee Meeting shall have one vote. Voting shall be by the show of hands except in the election of Committee Members which shall be by ballot. In the event of voting being equal the Chairman shall have a casting vote.
  1. Any members of the Club entitled to vote may appoint a member to attend at a General Meeting as his proxy, the appointment to be in writing.
  1. All Club monies will be banked in an account held in the name of the Club. The Club Treasurer will be responsible for the finances of the Club. The financial year of the Club will end on 31th October. An audited
  2. statement of annual accounts will be presented by the

Treasurer at the Annual General Meeting. Any cheques drawn against Club funds should hold the signatures of the Treasurer plus one other Officer. A separate Bar Account will be produced

  1. Disbursement of Club funds in excess of £100 will be authorised by a two-thirds majority vote of the Committee Members present at the Meeting.
  1. There shall be a playing membership as required of full members plus junior members. Each candidate for membership shall be proposed and seconded by two members of the Club. Such nominations will be submitted to the Committee for election. A register of all Full and Junior Playing Members will be kept by the Secretary.
  1. The amount of subscriptions shall be determined by the Committee and approved at the Annual General Meeting and where appropriate shown in the annual Fixture Card.
  1. All annual subscriptions shall be paid by 1st June in anyone year. Any member failing to pay his subscription by this time shall be reminded of his omission by a Captain. Failure to pay the subscription by 1 st July will make a member ineligible for selection until the subscription is paid. The Treasurer may however arrange Bankers Order payment at his/her discretion.
  1. A match fee will be payable by every member playing in a match for the Club. This fee shall be decided each year by the Committee and approved at the Annual General Meeting.

22 Any member elected after 1st July shall pay half the annual subsrciption ruling for the then current year.

  1. As a Registered Charity in the case of extreme financial hardship the Trustees have the option of reviewing the Rules contained in Clauses 20 - 22 above.
  1. A junior playing member is a person who is under 18 on 1st June of the current season.
  1. To ensure a duty of care to all members of the Club by adopting and implementing the ECB Inclusion and Diversity policy
  1. To ensure a duty of care to all members of the Club by adopting and implementing the ECB Cricket Equity Policy and any future versions of the Policy.
  1. The Club Welfare Officer has the right to attend and Report at any Management Meeting.
  1. The permitted Bar hours shall be as may from time to time be determined by the Committee in accordance with the provisions of the Licensing Act 1961 and as notified to the Magistrates Clerk. Provided that if an order is made under Section 5(iii) or (iv) of the said Act, the proviso to Sub-Section (viii) shall apply.
  1. The permitted Bar hours shall be as may from time to time be determined by the Committee in accordance with the provisions of the Licensing Act 1961 and as notified to the Magistrates Clerk. Provided that if an order is made under Section 5(iii) or (iv) of the said Act, the proviso to Sub-Section (viii) shall apply.
  1. Any member or person visiting the Club as a member of a visiting team may personally introduce friends as his/ her guests but no member or other person visiting the Club may introduce more that two friends at an one time. The visitor and friends shall sign their names in a book kept for the purpose.
  1. Each Member is answerable for the acts of any visitor introduced by him and all expenses incurred in respect of a visitor shall be defrayed by the member introducing him/her, the visitor in no case being allowed to pay directly or indirectly.
  1. The Committee shall have the power to make Honorary Members for a day on match days.These Honorary Members to be bona-fide members of the visiting club. Members of other properly constituted teams visiting the Club to take part in sporting fixtures may be admitted to the Club premises and intoxicating liquor may be sold to them by or on behalf of the Club for consumption on the premise provided they are over 18 years of age.
  1. Every Member shall be considered to have pledged himself/herself to the strict observation of these rules as displayed in the Club Pavilion.
  1. The club secretary shall keep minutes of the proceedings of all meetings of the Club
  1. The Club as a Registered.Charity may amend any provision contained in this Constitution provided that

(a) no amendment may be made that would have the effect of making the Club (Charity) cease to be a Charity at law.
(b) no amendment may be made to alter the Objects if the change would not be withinthe reasonable contemplation of the members or donors to the Club (Charity)
(c) no amendment may be made without prior written consent of the Commission.
(d) any resolution to amend a provision ot this Constition is passed by not less than two
(e) two-thirds of the members present and voting at a General Meeting.

A copy of any resolution amending this Constitution shall be sent to the Commission within twenty days of it being passed

  1. There shall be no alteration of the rules of the Club which will authorise sales of intoxicating liquor not authorised on this date except that this condition shall not prevent the rules being altered to provide for sales permitted by Section 49(4) of the Licensing Act. 1964.
  1. Dissolution
  1. If the members resolve to dissolve the Club (Charity) the Trustees will remain in office as Charity Trustees and be responsible for winding up the affairs of the Charity in accordance with this clause.
  1. The Trustees must collect all the assets of the Charity and must pay or make provision for all the liabilities of the Charity.
  1. The Trustees must apply any remaining property or money:
    (a) directly for the Objects:
    (b) by transfer to any Charity or charities for purposes the same as or similar to the Charity:
    (c) in such other manner as the Charity Commission for England and Wales ("the Commission") may approve in writing in advance.
  1. The members may pass a resoltion before or at the same time as the resolution to dissolve the Charity specifying the manner in which the Trustees are to apply the remaining property or assets of the Charity and the Trustees must comply with the resolution if it is consistent with paragraphs (a)-(c) inclusive in sub-clause (3) above.
  1. In no circumstances shall the net assests of the Charity be paid to or distributed among the members of the Charity (except to a member that is itself a Charity)
  1. The Trustees must notify the Commission promptly that the Charity has been dissolved. If the Trustees are obliged to send the Charity's accounts to the Commission for the accounting period which ended before its dissolution, they must send the Commission the Charity's final accounts.
  1. The Avoncroft 100 Club should automatically be supported by all senior playing members
  1. Further information and a copy of these rules are available on the Club website at www.avoncroftcc.co.uk  

SIGNED: R W Braithwaite, Club Chairman Date: 15th February 2015 - rod.braithwaite@avoncroftcc.co.uk

SIGNED: L C Keen, Club Secretary Date: 15th February 2015 - len.keen@avoncroftcc.co.uk

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